Pay and expenses

Consolidated wage

Overtime worked on rota weekends on will be averaged so staff receive the same wage each week — this is known as consolidated wage.*

*Staff under 18 cannot work on the consolidated wage structure.

Overtime worked on rota weekends on will be averaged so that stable staff receive the same wage each week whether working or not. This is called the consolidated wage. The consolidated wage rates set out below are for the working pattern:

Week 1: 40 hour basic week

Week 2: 40 hour basic week, 2 hours of the Saturday evening and 3 hours on the Sunday

Note: Employees under 18 cannot work on the consolidated wage structure – see paragraph 4.3 below

Minimum Rates for standard consolidated week (hours as set out above)
Scale 1
Trainee
Age 18 – 20 – £258.10 upwards

Age 21 – 24 – £323.96 upwards

Aged 25 and over – £348.44 upwards

Scale 2
Improver
Age 18 – 20 – £258.10 upwards

Age 21 – 24 – £323.96 upwards

Aged 25 and over – £348.44 upwards

Scale 3
Rider/Groom/Yard Person
Age 18 – 20 – £258.10 upwards

Age 21 – 24 – £323.96 upwards

Aged 25 and over – £348.44 upwards

Scale 4
Senior Rider/Groom/Yard Person
£359.56 upwards
Scale 5
Skilled Rider/Specialist Yard Person
£367.57 upwards
Scale 6
Supervisory Staff/Senior Management
£390.27 upwards

Overnight

Staff will receive £15.00 overnight allowance (tax free).

Stable staff will receive a £15.00 overnight allowance. This is tax free. It is not payable for days when the abroad payment is paid.

Overtime (in the yard)

Overtime is paid at the rate of time and one half for each hour worked outside of normal finishing times Monday to Saturday, and double time on Sunday.

Overtime for time worked in the yard will be paid at the rate of time and one half for each hour worked outside of normal finishing times Monday to Saturday inclusive (outside of the 2 hours allowed for within the consolidated wage).

Overtime shall be paid at the rate of double time on Sunday (outside of the 3 hours allowed for within the consolidated wage).

Stable staff who have been absent part of the week through sickness will not be required to work 40 hours before receiving overtime.

Payment for time worked away from the yard

Staff are to be paid for time worked away from the yard outside of normal hours. The rate is £7.20 for staff aged 25 and over.

Time when a worker is travelling on the business of his employer in connection with duties carried out by the worker in the course of work is treated as working time whether or not the travelling takes place during his working hours.

(6.1) Stable staff are to be paid for time worked away from the yard outside of normal hours at the rate of £6.95 aged under 25 per hour. From 1st April 2017, the rate will be increased to £7.20 for all stable staff aged 25 and over.

(6.2) Time away from the yard within the normal daily working hours is paid at the normal rate of pay.

(6.3) These payments are liable for tax and National Insurance deductions and should be put through the payroll.

Pool money

There must be pool money rules, agreed by the committee, displayed in every yard. Returns must be displayed for a minimum of 10 days.

Pool money can be a huge incentive to working in racing. Unfortunately, it can also be a major source of discontentment. We have included the rules below for you to look at and a template we recommend all yards’ use. The most important issues to note are as follows:

  • There must be pool money rules in place in every yard
  • These rules have been agreed by the committee in the yard
  • The rules are non-discriminatory
  • The rules are displayed and returns are located in a visible place for a minimum of 10 days

Once returns have been sent back to Weatherbys no amendments can be made. Therefore, if you have a query or disagreement regarding pool money distribution these need to be addressed immediately as once the list has gone back to Weatherbys this cannot be changed.

PART 7 – PRIZES AND SETTLING OF ACCOUNTS – (F)115 to (F)131

(119) Distribution of money payable to stables

(119.1) Any percentage of Prize Money payable to a stable at which a horse trained shall be sent to the relevant Trainer.

(119.2) Stable employees shall decide the distribution criteria to be applied to the money.

(119.3) Payments may be made only to Persons whose names appear in the Register of Stable Employee Names as being currently employed by the Trainer or as having been in his employment during the period covered by the payment.

(119.4) A copy of the criteria must be displayed in the stable yard in a place where it can be inspected by all employees.

(119.5) Payments will be sent on four occasions in each year.

(119.6) Duplicate sheets will be sent with the payment and will include a list of all known current stable employees, together with their registration numbers in the Register of Stable Employee Names.

(119.7) A Trainer must

(119.7.1) add to the return any member of a Trainer’s staff whose name does not appear on it (including any ex-member of staff who has left his employment during the period covered by the payment and to whom a payment is to be made),

(119.7.2) complete the return by signing it, giving the date on which payment will be made (which must be between 11 and 21 days from the date of signature, inclusive) and adding the amounts that are to be paid to each individual member of staff,

(119.7.3) return one copy of it to the Authority’s Office within 21 days of the date that is shown on the sheets as the date on which the sheets were sent from The Racing Calendar Office, and

(119.7.4) display the other copy from the date the return is signed for a period of not less than 10 days in such a place in the stable yard where it can be inspected by all employees.

(119.8) Unless the Authority directs otherwise, a Trainer

(119.8.1)must make the payments as shown on the return not less than 10 days and not more than 21 days after signing and returning the sheet, and

(119.8.2) may not deduct any amount except those for income tax.

(119.9) If an employee requests the Trainer to withhold money for payment at a later date, the Trainer must take all reasonable steps to obtain a return on the money and must pay it over to the employee promptly when he leaves the Trainer’s employment.

Download Draft Pool Money Rules Template.

PPE and clothing

Trainers are recommended to assist in the purchase of working clothes — e.g. jodhpurs, boots.

Skull caps and safety vests should be provided by the employer free of charge. Staff may be able to get tax relief for work clothing.

Trainers are recommended to assist stable staff in the purchase of working clothes such as jodhpurs and jodhpur boots if requested to do so and to arrange repayment in weekly instalments, such repayment agreement to be recorded in writing and signed by the employee.

Stable staff may be entitled to tax relief for work clothing — a form is available on the NASS website.

Skull caps and safety vests are personal protective equipment and should be provided free of charge by the employer. These items remain the property of the employer.

Racing abroad

In addition to the appropriate hourly payment for time worked away from the yard (in excess of normal working hours) staff will receive a Racing Abroad Payment of £30.00 per day.

(10) Stable staff who go racing abroad will receive the appropriate hourly payment for time worked away from the yard in excess of their normal daily working hours at the rate specified in paragraph 6.1. These payments are liable for tax and National Insurance deductions and should be put through the payroll.

(10.1) In addition, stable staff will also receive a Racing Abroad Payment of £30.00 per day (£21.00 of this allowance can be paid tax free).

The HMRC does not set a tax free amount for payment to staff who go abroad with their horses because expenses can vary significantly according to the country visited. However, it is agreed that provided staff are asked to make some sort of basic written claim stating the amounts they have spent, those amounts can be paid tax free by the employer, if the employer considers them to be reasonable. Receipts should be kept to support claims.

Racing industry minimum rates

The minimum wage for employees aged 25 and over is £7.20 per hour. Minimum rates are for a 40 hour week.

The Government National Minimum wage affects and there are different minimum rates depending on age in Scales 1 – 3. Scale 4 upwards is not age related. Set out below are the minimum rates for a 40 hour week. The consolidated wages are set out on section (3).

Scale Description Pay Band
Minimum Rates for 40 hour basic week
Scale 1
Trainee
For those with no experience or limited experience in horse racing.

It is unlikely that people in this role will have qualifications higher than NVQ1 or equivalent.

Aged 16 – 17 – £171.20 upwards (£4.28 p/hr)

Aged 18 – 20 – £232.00 upwards (£5.80 p/hr)

Aged 21 – 24 – £291.20 upwards (£7.28 p/hr)

Aged 25 and over – £313.20 upwards (£7.83 p/hr)

Scale 2
Improver
People on this scale are likely to have some experience and have NVQ2 or equivalent skills. Aged 16 – 17 – £204.80 upwards (£5.12 p/hr)

Aged 18 – 20 – £232.00 upwards (£5.80 p/hr)

Aged 21 – 24 – £291.20 upwards (£7.28 p/hr)

Aged 25 and over – £313.20 upwards (£7.83 p/hr)

Scale 3
Rider/Groom/
Yard Person
  16 – 17 – £232.00 upwards (£5.80 p/hr)

21 – 24 – £291.20 upwards (£7.28 p/hr)

Aged 25 and over – £313.20 upwards (£7.83 p/hr)

Scale 4
Senior Rider/Groom/
Yard Person
People on this scale may hold NVQ3 or equivalent. £323.20 upwards (£8.08 p/hr)
Scale 5
Skilled Rider/
Specialist Yard Person
People on this scale:
May have previously held a professional jockey licence, are likely to have exceptional riding skills, to be capable of breaking and/or schooling young horses, capable of supervising equine swimming pool and similar facilities, have first aider and/or health and safety supervision duties.
£330.40 upwards (£8.26 p/hr)
Scale 6
Supervisory Staff/
Senior Management
This scale is likely to include head lad, travelling head lad or other supervisor/management roles £350.80 upwards (£8.77 p/hr)


General

(22) Where stable staff are already in receipt of a wage or pension in excess of the relevant minimum rates established by this Agreement, it is a matter for the trainer’s discretion whether to maintain existing differentials. Where better conditions exist and stable staff are in receipt of higher wages and/or conditions, then these particular stable staff will not have their wages and/or conditions reduced to the minimum rates shown above.

Subsistence allowances

Daily subsistence allowance is to be paid to staff going racing Monday to Saturday.

Daily allowances (Monday to Saturday)

A daily subsistence allowance is to be paid to staff going racing Monday through to Saturday.

There is a tax free element to these allowances as set out below. The allowances may be paid in cash in advance to enable staff to buy refreshments but tax must be paid on the non-tax free element. The rate of daily subsistence allowance is based on the number of hours away from the yard outside of normal working hours.

Number of hours away from yard outside normal working hours Up to 6 hours 6 – 8 hours 8 hours or more
Daily Subsistence

Allowance

£10 £10 £13.50
Tax free element £10* £10* £13.50*

Where a payment is tax free, it is also NI free.

*Note by an agreement with the HMRC the full amount of these payments (£10 and £13.50) can now be paid tax free provided the employer complies with revised HMRC requirements in place since 6th April 2016. To meet these requirements the employer must apply to HMRC to use the racing industry bespoke payments and have a checking system to check around 10% of expense claims to ensure they are being properly incurred, namely that the employee has gone racing and incurred expenses.

Sunday racing and Sunday racing payment

Where off-rota staff are asked to go racing or to cover work in the yard, it will be on a voluntary basis. Staff who go racing on a Sunday fixture will receive a Sunday Racing Payment of £30.00.

The deployment of stable staff to cover designated Sunday racing fixtures and work in the yard will be determined by the trainer in consultation with the stable staff. However, where off-rota staff are asked to go racing or to cover work in the yard, it will be on a voluntary basis.

(8.1) The payment for time worked away from the yard over and above the consolidated rate shall be paid at the rate specified in paragraph 6.1 above. See paragraph 14 for compensatory time off.

(8.2) It is recognised that racing on a Sunday involves some disruption of free time. To compensate for this, stable staff who go racing on a Sunday fixture in Great Britain will receive a Sunday Racing Payment of £30.00 (note, £12 of this allowance can be paid tax free).